Executive Assistant – Partner Support (Madrid)

About the role

Strategic Gears is seeking an Executive Assistant to support its Partners from the Madrid office. You will act as the primary point of contact, handling communications, meeting logistics, and travel coordination while ensuring the highest standards of discretion and professionalism.

Key responsibilities

• Draft and review partner communications, maintaining brand tone and accuracy.
• Organise partner‑level meetings end‑to‑end, including pre‑reads, briefings, logistics, minutes and follow‑up actions.
• Welcome visitors and represent the Madrid office front‑of‑house.
• Process expenses and liaise with executive assistants across KSA, Egypt, Qatar, Spain and the UK.
• Manage complex, multi‑time‑zone calendars, resolve conflicts and prioritize sensitive matters.
• Coordinate domestic and international travel for partners across the regional footprint.

Required profile

• 3‑5 years experience as an Executive Assistant supporting senior leadership, preferably in professional services (consulting, law, banking).
• Bachelor’s degree.
• Full professional fluency in English; Arabic is a plus.
• Strong ownership, communication, attention to detail and stakeholder‑management skills.

Required skills

• Advanced proficiency with Microsoft Office and other digital productivity tools.

What we offer

• Exposure to senior leadership and cross‑border consulting projects.
• A professional environment that values discretion, excellence and growth.