Executive Assistant to Senior Executive – Madrid

About the role

We are seeking an experienced Executive Assistant to provide high‑level support to a Senior Executive within a fast‑growing digital infrastructure and energy business. Based in Madrid, you will work in an international, fast‑paced environment, handling complex schedules, travel, and stakeholder communication.

Key responsibilities

• Manage, coordinate and continuously adjust the Senior Executive’s complex calendar, anticipating conflicts and aligning meetings with business priorities.
• Organise a high volume of internal and external meetings across multiple countries and time zones, handling last‑minute changes.
• Arrange extensive international travel, including itineraries, accommodation, transportation, visas, expenses and frequent modifications.
• Prepare executive‑level meetings, conference calls and business events, ensuring all logistics and materials are ready.
• Act as a liaison between the Senior Executive and internal/external stakeholders, handling confidential information with discretion.
• Prepare presentations, reports, meeting materials, correspondence and other executive documentation.
• Anticipate business needs, proactively resolve issues and support strategic projects.
• Collaborate with other Executive Assistants and administrative teams to ensure seamless support.

Required profile

• Minimum 5 years of proven experience as an Executive Assistant to senior leadership.
• Exceptional organisational, planning, coordination and prioritisation abilities.
• Experience managing complex calendars, international travel and multi‑stakeholder environments.
• High attention to detail, ability to work under pressure and handle confidential information.
• Fluent written and spoken English.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.