Facilities Assistant

About the role

JLL is hiring an on-site Facilities Assistant in Barcelona. The role covers day-to-day site operations, vendor and contractor management, procurement support, finance administration, health and safety checks and risk management, while helping the team meet KPIs and service level agreement targets.

Key responsibilities

• Deliver superior customer service to meet on-site client expectations.
• Manage contractors on site, inspect their work and assist in procuring vendors and services.
• Support financial processes and manage purchase orders accurately and on time.
• Carry out regular safety audits and assist with safety procedures when needed.
• Implement industry best practice, conduct site inspections and assessments, and keep premises neat and well maintained.
• Keep duplicate office keys in good order and support regular reporting packages.
• Help implement the property risk management programme and monitor disaster recovery and business continuity plans.
• Follow escalation and incident reporting procedures and comply with JLL's business conduct guidelines.

Required profile

• Prior experience in facilities, property management, hospitality or a related field is preferred.
• Ability to work independently, handle stressful situations and solve complex problems.
• Goal-oriented, flexible and detail-conscious, with strong verbal and written communication skills.

Required skills

• Knowledge of local occupational health and safety requirements is advantageous.
• Understanding of basic property systems such as computer room air conditioning, chillers, fire protection, mechanical and electrical systems and BMS is advantageous.