HR Operations Coordinator

About the role

COLIBRIX ONE is seeking an organized and detail‑oriented HR Operations Coordinator to ensure smooth, compliant HR processes across the Group. You will manage the full employee lifecycle, support payroll, maintain accurate records, and collaborate with internal teams and external partners in multiple EU jurisdictions.

Key responsibilities

• Administer onboarding, internal transfers, and off‑boarding for all employees.
• Maintain employee data in HiBob and other HR systems.
• Prepare contracts, NDAs, GDPR documentation, and equipment liability agreements.
• Compile monthly payroll inputs, review payslips, resolve discrepancies and coordinate with Finance.
• Coordinate employee benefits, mandatory medical exams, and eye‑care reimbursements.
• Maintain workplace safety documentation and training records per local regulations.
• Support visa and work‑permit processes with external immigration partners.
• Monitor HR workflows, approvals, and recurring tasks to ensure compliance.

Required profile

• Minimum 2 years of experience in HR Operations, HR Administration or a similar People Operations role.
• Experience managing HR processes in at least one of the following jurisdictions: Cyprus, Malta, or Spain.
• Hands‑on experience with external payroll providers.
• Strong knowledge of HR documentation, employee lifecycle processes and GDPR principles.

Required skills

• Proficiency with HRIS platforms, preferably HiBob.