HR Operations Specialist (6mFTC)

About the role

Volcafe, a leading international green coffee trading company operating in over 20 countries and part of Hartree Partners, LP, is looking for an experienced HR Operations Specialist based in Madrid. The role supports the delivery and continuous improvement of HR operations across several countries, covering payroll coordination, employee data management and onboarding/offboarding, with accurate administration, regulatory compliance and reliable support for employees and HR stakeholders.

Key responsibilities

• Manage end-to-end HR administration across the employee lifecycle, including onboarding, changes and offboarding, with accurate documentation and compliance with local requirements.
• Prepare employment contracts, amendments, employee letters and lifecycle documentation in line with local legislation and approved templates.
• Maintain accurate employee data, personnel files, time and attendance records and absence information.
• Coordinate background checks for new joiners, manage vendors, track progress and update HR Business Partners.
• Manage onboarding and offboarding across supported countries, coordinating communications, HR transactions and system updates in Oracle HCM, TeamSeer, Time Tracker and other systems.
• Coordinate monthly payroll cycles with local vendors, HR and Finance, validate salary changes, allowances, deductions, benefits and leave, and review payroll outputs and reconciliations.
• Coordinate social security, pension and statutory contributions, and administer employee benefits, including renewals with brokers and insurers.
• Produce HR and Finance reports, maintain statutory records, liaise with local HR, payroll vendors and compliance advisers, and support audits and statutory returns.
• Manage leave, time and attendance systems, and maintain HR systems, reporting, procedures and operational controls.
• Respond to employee and ex-employee queries and support EDI, wellbeing, HR initiatives and apprentice recruitment.

Required profile

• 2+ years of HR Operations experience in a multi-country environment, covering employee administration, payroll coordination and statutory HR processes.
• Fluency in English; additional languages are an advantage.
• Understanding of local labour legislation and HR compliance across multiple jurisdictions.
• Experience coordinating with payroll vendors, compliance advisers, insurance brokers and benefit providers.
• Experience managing onboarding, offboarding, background checks, leave and personnel records, and preparing HR and payroll reports.
• Right to work in the provided location.

Required skills

• Payroll controls, reconciliations, social security contributions and benefits administration.
• Oracle HCM or comparable HRIS platforms, including data management, HR transactions and reporting.
• Organised, analytical and detail-oriented, with strong stakeholder management and communication skills.

The company offers a fast-paced, global environment, a competitive salary and benefits, and career development opportunities. Candidates are encouraged to apply even if they do not meet every requirement.