Office Manager – Madrid (HR & Operations)

About the role

ARRK Engineering is seeking a proactive Office Manager to oversee daily operations of its growing Madrid office. You will act as the primary liaison between the Spanish site and the German headquarters, ensuring smooth administrative and employee‑related processes.

Key responsibilities

• Manage day‑to‑day office logistics, including workstations, meeting rooms, supplies, reception, and external service providers.
• Oversee office security, access control, and compliance with internal standards.
• Handle invoicing, payments, and related financial documentation, supporting audits when needed.
• Provide first‑line HR support to Spanish employees, coordinating onboarding, off‑boarding, and benefits administration.
• Facilitate communication between Madrid, German HQ, and external partners.
• Design, document, and continuously improve internal processes to boost efficiency and employee experience.

Required profile

• Proven experience in people‑facing roles with HR or office‑management focus.
• Fluent English; German is a strong plus.
• Highly organized, detail‑oriented, and able to thrive in a fast‑changing environment.
• Strong cross‑cultural communication and stakeholder coordination skills.
• Analytical mindset with a drive for continuous improvement.

Required skills

• Experience with the Coverflex benefits platform.
• Familiarity with Microsoft Copilot or similar AI‑assisted productivity tools.

What we offer

• Dynamic, international work environment within a fast‑growing engineering group.
• Opportunities for professional development and cross‑border collaboration.
• Competitive compensation package.