Office Manager (Madrid)

About the role

Superstruct Entertainment is seeking an experienced Office Manager to lead the day‑to‑day workplace experience in its Madrid office. The role goes beyond routine administration, acting as a central hub that ensures a welcoming, efficient environment for employees, visitors and partners.

Key responsibilities

• Ensure a smooth, efficient, and welcoming office environment that reflects the company’s culture and energy.
• Act as the primary point of contact for employees, visitors, and partners.
• Manage facilities, suppliers, office operations, supplies and logistics.
• Coordinate agendas, meetings and schedules across teams, including support for the executive committee.
• Prepare presentations, reports and key internal materials.
• Provide hands‑on support to various teams in a flexible and proactive manner.
• Lead onboarding coordination with HR, managing equipment, access and documentation.
• Support internal communications and employee‑related initiatives to reinforce company culture.
• Organise internal events, team celebrations and assist with logistics for external events.
• Act as a liaison between departments to streamline processes and improve the overall office experience.

Required profile

• 5–8 years of experience in an Office Manager, Workplace Manager or similar role.
• Proven ability to manage facilities, suppliers and day‑to‑day office operations.
• Strong organisational and coordination skills across multiple teams.
• Experience supporting senior leadership and preparing internal materials.
• Ability to lead onboarding processes and collaborate with HR and IT.
• Excellent interpersonal skills to serve as the go‑to person for staff and visitors.
• Proactive attitude with a focus on continuous improvement.

Required skills