Personal Assistant to the Head of RFE Airframe Engineering

About the role

Airbus Operations in Getafe (Madrid) is looking for an Executive Assistant / Management Support Specialist to join the RFE Airframe Engineering team. The postholder acts as the key operational partner and right-hand to the Head of Department in a dynamic, international engineering environment.

Key responsibilities

• Manage complex executive calendars and email flows, prioritize urgent matters and prepare briefings for decisions
• Plan and run internal and external events (Town Halls, Weblives, VIP visits), oversee logistics, coordinate stakeholders and deliver minutes of meetings and action tracking
• Act as the department's communication hub, linking local teams and international stakeholders
• Support IT tools, HR administrative workflows and facility management, and handle travel bookings, expense reporting and office procurement
• Lead eco-efficiency initiatives, a paperless culture and waste reduction in the office

Required profile

• University degree in Business Administration, Translation, Secretarial Studies, Humanities or a related field
• Typically 3+ years of executive assistance, administrative coordination or management support, preferably in an international or engineering environment
• Discretion, prioritization under tight deadlines, strong interpersonal and networking skills, and adaptability in multicultural settings
• Advanced English (C1 or equivalent) and fluent Spanish; French or German is a plus
• Nice to have: aerospace, manufacturing or tech experience, and experience driving sustainability or paperless initiatives

Required skills

• Digital workplace tools: Google Workspace / Microsoft 365, calendar management and virtual meeting platforms
• Travel and expense management systems

What we offer

• Permanent position with an attractive salary
• Vacation days plus additional days off during the year
• Hybrid working when possible
• Collective transport service depending on schedule and home location
• Life insurance, health insurance, employee stock options, retirement plan or study grants
• On-site facilities such as a free canteen, kindergarten and medical office
• Upskilling opportunities and CSR initiatives