Sourcing Specialist (Warsaw or Madrid)

About the role

JLL is looking for a Sourcing Specialist for its EMEA Design and Construction business line, within the GREF (Global Real Estate & Facilities) team. The role reports to the EMEA Regional Procurement Manager and supports the Sourcing and Procurement department of a major client, covering approximately 120 projects per year. It is based in the Warsaw or Madrid office with a hybrid working model.

Key responsibilities

• Run centralized, integrated tender processes (RFI/RFPs) on the client's procurement web platform
• Maintain the vendor database for the EMEA region and related documentation
• Support sourcing activities, liaise with the client's procurement and legal teams to improve the sourcing and procurement process, and support operations to keep procurement on schedule
• Support project cost development and maintain day-to-day vendor relationships
• Guide Program Managers on sourcing and procurement tools, procedures and policies, and help with RFP specification completeness and timelines
• Take part in training and e-training of staff on procurement tools
• At project level: support sourcing strategy selection, prepare legal templates, run design, project management, cost management, general contractor and subcontractor packages, and submit RFx proposals
• Create bidder proposal comparisons, support proposal evaluation, and take part in vendor cost negotiation, bidding lists and subcontract negotiations
• Help complete legal agreements, check that project costs stay within approved budgets, and present value for money to clients
• Share best practice with other client account teams and comply with the company spending and transaction policy

Required profile

• Minimum 3-5 years' experience in procurement (RFP/RFI/RFQ creation, e-bidding platforms, proposal evaluation, contract and/or vendor management)
• Bachelor's degree in a numerate or engineering discipline
• Preferred: knowledge of office fit-out construction supply chains, and 3-5 years of sourcing for multiple construction projects for large corporate clients (fast-track office fit-outs, commercial refurbishment, M&E upgrades)
• Preferred: formal Quantity Surveyor / cost management qualification

Required skills

• Advanced Excel, and good Word, PowerPoint and Microsoft Project skills
• Strong English (mandatory); another EU language required; German, French, Italian or Spanish is a plus
• Numerical, commercial and financial acumen, and familiarity with AI and automation tools

The employer states that candidates who do not meet all requirements are encouraged to apply.