Academic Affairs Assistant Coordinator

About the role

The Assistant Coordinator of Academic Affairs at Berklee Valencia provides front-line support to the Academic and Student Affairs office and the wider Berklee Valencia community by coordinating academic affairs administrative and student support tasks. It is a fully in-person position with the expectation of being on campus five days per week.

Key responsibilities

• Serve students, faculty and staff at the front desk of the academic affairs, student affairs and international career centre office, answering questions and directing people to the right resources
• Collect deposits for day trips and other events
• Assist with check-in and scheduling, and with room reservations
• Help prepare weekly reports on part-time faculty hours for payroll
• Prepare enrollment certificates and diplomas for Commencement, and completion certificates for non-credit-bearing programmes
• Follow up on student agreements and other academic affairs data, maintain a student database (address, phone numbers, Docusign permissions) and support guest speaker agreements
• Administer student locker assignments and process data entry for Spanish degree students
• Support accessibility services, including exam scheduling and proctoring
• Support administrative tasks related to summer programmes and other duties as assigned

Required profile

• Spanish bachillerato, U.S. high school diploma or equivalent
• Excellent verbal and written communication in English (minimum C1)
• Spanish language skills (minimum B2)
• Experience in administrative operations and customer service
• Ability to build and maintain effective working relationships with people of diverse backgrounds
• High-level proficiency with Google Drive, Excel and Word, and ability to learn other software
• Strong presentation, interpersonal and organisational skills, with discretion when handling confidential information