Executive Assistant

About the role

Celonis is looking for a highly professional, proactive and dynamic Executive Assistant to join the Executive Chairman & President's Office. The role supports the Executive Chairman and President in a fast-paced, global environment, working closely with the existing Executive Assistant team and the Executive Leadership Team. The position is based in Madrid.

Key responsibilities

• Provide high-level executive support to the Executive Chairman & President and act as a trusted partner and extension of the Executive Office
• Own and manage a complex international calendar, balancing business priorities, travel, meetings and personal commitments
• Prepare the Executive Chairman for key meetings with the right context, materials, people and information
• Manage international travel and logistics end to end, including last-minute changes and high-priority arrangements
• Serve as a key point of contact and gatekeeper for internal and external stakeholders
• Handle confidential information with discretion and protect executive time
• Anticipate and resolve conflicts and bottlenecks proactively
• Coordinate and follow up on strategic projects, meetings and action items across the Executive Office
• Partner with the Chief of Staff and other Executive Assistants
• Draft and manage executive communications, correspondence and presentations
• Build and maintain a strong internal and external network with C-level executives, customers and investors

Required profile

• Extensive experience as an Executive Assistant, including supporting C-Suite executives in a global organization
• Professional fluency in English, ideally also in German
• Ability to manage multiple high-priority topics at once and to understand complex topics quickly
• Proactive, solution-oriented and hands-on, with strong judgment and discretion
• Comfortable working across cultures, time zones and seniority levels

Required skills

• Advanced Google Suite and Microsoft Office
• Experience with Claude and other AI tools
• Excellent organizational, communication and interpersonal skills

What we offer

• Restricted Stock Units (RSUs) and merit-based refresh grants
• Parental leave: 24 weeks fully paid for primary carers and 12 weeks for supporting carers
• Unlimited PTO in applicable regions and a flexible hybrid work model
• Learning through a 70-20-10 framework, mentorship and a learning platform
• Wellness support, including Wellhub membership and mental health counseling
• Paid time off for volunteering in Impact Days