Personal Assistant and Administrator

About the role

AstraZeneca's Oncology Research and Development unit is looking for a Personal Assistant and Administrator to support its Oncology Strategy Leadership team. The role suits someone proactive, creative and collaborative who works with other administrators and key collaborators so the team can focus on bringing lifesaving medicines to patients. The position involves extensive calendar management, travel and expense handling, and coordination of meetings and events.

Key responsibilities

• Facilitate internal and external meetings and manage extensive travel scheduling and expenses.
• Oversee vendor and supplier contracts, assist with purchase order requisitions and coordinate candidate interviews.
• Manage multi-national calendars in Outlook, including virtual calls and special events, with discretion on priority and decision-making.
• Arrange end-to-end domestic and international travel and process expense reports in line with policy.
• Handle conference registration, prepare agendas, presentations, materials and minutes, and plan off-site and virtual events within budget.
• Support employee onboarding and offboarding through AstraZeneca systems and tools, and safeguard the manager's confidential records.
• Lead special projects, act independently on administrative tasks, and support colleagues in the wider administrative team.

Required profile

• Substantial experience as a personal assistant supporting at a senior level, with extensive experience dealing with senior internal and external collaborators.
• Expertise managing sophisticated calendars across multiple time zones.
• Intermediate to advanced PC skills, including Microsoft Office, SharePoint, Excel, PowerPoint and Microsoft Teams.
• Ability to set up meetings and teleconferences using video conferencing tools such as Skype, Zoom and Microsoft Teams.
• Experience coordinating onsite and offsite team events.
• Fluent verbal and written English, diplomatic approach with culturally diverse teams, and ability to juggle several projects at once.