AST and Programs Support - Apprentice

About the role

GE Healthcare is looking for an AST and Programs Support apprentice in Madrid. The role leads and drives the Aggregate Spend Tool (AST) and its related processes, providing administrative, marketing and commercial support for HCP interactions in line with company rules and regulations. It covers the full cycle of Customer and third-party program activities, including tracking, validation and approval, and is open to candidates who have completed their degree or vocational training in the last three years.

Key responsibilities

• Manage and process interaction requests via the AST platform
• Prepare and complete required documentation, including contracts and invitation letters
• Upload documents to the designated platforms accurately and on time
• Monitor request progress to avoid delays and manage cost control
• Oversee Purchase Order (PO) approvals using the Agora tool and coordinate signature collection from Transaction Owners
• Act as liaison between Transaction Owners and the Center of Excellence to resolve queries and secure approvals
• Submit approved requests to the travel agency with complete processing information
• Track outstanding balances and work with Accounts Payable to resolve invoices, forwarding them when payments go to entities other than the travel agency
• Manage supplier registration and onboarding in the SOAR tool

Required profile

• Bachelor's degree in Business Management or a related field
• Strong organizational and time-management skills, attention to detail and ability to handle several tasks at once
• Excellent communication and stakeholder management abilities
• Experience in administrative support, finance operations or compliance-related roles preferred
• For Spain-based candidates: degree or vocational training completed in the last three years, and no previous contract of this type (up to 12 months)

Required skills

• Familiarity with AST, Agora, SOAR and Salesforce (SFDC) is a plus