Bilingual Office Manager & People Operations

About the role

We are seeking a bilingual Office Manager & People Operations professional to lead day‑to‑day office functions and support HR processes for our fast‑growing AI‑driven healthcare technology company in Barcelona. Reporting directly to the Co‑Founders, you will play a pivotal role in shaping the office environment and employee experience as the team scales.

Key responsibilities

• Oversee all aspects of Barcelona office operations, including facilities, vendors, supplies, access management and office infrastructure.
• Manage relationships with local suppliers, negotiate contracts and ensure consistent service delivery.
• Support design and implementation of internal business processes, maintain reports, databases and trackers.
• Coordinate payroll, benefits administration and employee documentation in line with local legislation.
• Lead onboarding and pre‑joining activities, including background checks, equipment setup and first‑day logistics.
• Assist recruiting efforts by scheduling interviews, tracking candidates and preparing offer letters.
• Organise travel, logistics and events that foster a positive, inclusive culture across Barcelona and US offices.

Required profile

• Bilingual proficiency in English and Spanish (Catalan a plus).
• Strong academic background (undergraduate degree, 2:1 or higher).
• Proven experience in office administration, operations or HR within a fast‑growth environment.
• Highly organised, proactive and comfortable working with ambiguity.

Required skills

• Familiarity with standard office and HR software applications.
• Ability to manage multiple stakeholders and prioritize tasks effectively.