Contract Administrative Assistant - Order Management

About the role

GE Vernova is looking for a Contract Administrative Assistant in Zamudio to keep its order-to-cash and project operations running smoothly. The role manages book and project orders across several product lines, creates internal purchase orders, coordinates and performs shipments, ensures accurate invoicing and drives timely collections.

Key responsibilities

• Ensure full compliance with internal processes and coordinate across the group's plants so orders are delivered with minimal delay
• Proactively resolve incidents that arise during the order lifecycle
• Keep all departments and plants informed and maintain professional communication with customers about order status
• Improve transportation planning and customs procedures, and keep shipment records up to date
• Oversee customer invoicing and track outstanding payments to complete collections on time

Required profile

• Degree or training in Business Administration
• Fluent Spanish and English, spoken and written
• Ideally based in Zamudio, Bilbao or nearby
• Good communication, teamwork, prioritisation and planning skills

Required skills

• Knowledge of SAP
• Understanding of logistics and customs processes