Executive Assistant (Madrid, Hybrid)

About the role

We are seeking a proactive Executive Assistant to support the President Europe, Country Manager Spain, and CFO Europe. Based in Madrid with a hybrid working model, you will ensure senior leaders stay organised and focused while contributing to the smooth operation of our Spanish office.

Key responsibilities

• Manage complex, multi‑executive diaries, resolve conflicts, and schedule appointments, meetings and travel.
• Coordinate global and European travel arrangements, including itineraries, accommodation, agendas and supporting materials.
• Organise local meetings in Madrid – room bookings, logistics, refreshments, materials and on‑the‑day coordination.
• Support internal leadership events, off‑sites and team activities, ensuring all logistical and administrative details are covered.
• Serve as primary contact for visitors and clients, handling travel, meeting preparation, catering and front‑of‑house arrangements.
• Provide office support for the Spanish office, including facilities coordination within a shared co‑working environment.

Required profile

• Fluent in Spanish and English with strong communication abilities.
• Previous experience as an executive assistant or in a similar coordination role, covering diary management, travel coordination and meeting logistics.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organisational skills, attention to detail and ability to manage multiple priorities.
• Strong interpersonal skills to build positive relationships with colleagues, leaders, clients and external partners.
• Comfortable working both independently and collaboratively in a co‑working office setting, with flexibility to be onsite when required.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint