Executive Assistant to Chief Technology & Security Officer

About the role

Swiss Re is looking for a highly organised Executive Assistant to support the Chief Technology & Security Officer. Based in Madrid with a hybrid work set‑up, you will enable the executive to focus on strategic priorities while handling day‑to‑day administrative tasks.

Key responsibilities

• Provide senior‑level administrative support to the CTO, including calendar management, meeting coordination and virtual‑room setup.
• Prioritise conflicting requests, anticipate needs and follow through on actions promptly.
• Build and maintain strong relationships with internal assistants, external partners and senior government officials.
• Manage access rights for tools and platforms and coordinate with IT to resolve technical issues via ticketing systems.
• Arrange travel itineraries, visas, bookings and briefing materials in line with Swiss Re policies.
• Process expense claims, manage invoices and ensure compliance.
• Offer ad‑hoc support to the broader GSTP Leadership and Strategy & Operations teams.

Required profile

• Senior experience as an executive assistant in a fast‑paced, international environment.
• Proven ability to engage senior executives and their assistants effectively.
• Demonstrated track record coordinating travel, calendars and high‑profile meetings.
• Experience handling expense processing with high accuracy.
• Highly organised, detail‑oriented and proactive mindset.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel