Executive Assistant, VP Commercial ENT International

About the role

The Ear, Nose and Throat (ENT) Operating Unit is looking for an Executive Assistant to support the Vice-President Commercial ENT International with administrative and coordination duties. The role reports to the VP Commercial ENT International, involves occasional travel, and suits someone with strong experience in drafting communications.

Key responsibilities

• Support the VP with communications such as announcements, invitations, Organizational Health Survey summaries, all-employee messages and town hall communications
• Manage the Global Business Partnerships Team: meetings, town halls, strategy documents, action items, team building and community events
• Maintain calendars, coordinate meetings and conferences, arrange travel, prepare expense reports, order supplies, process invoices and purchase orders, write meeting minutes and manage agendas and action tracking
• Gather and report information such as survey analytics and training completion performance, and support process improvements
• Assist with onboarding of new direct staff and the wider team
• Organize quarterly strategic meetings at global sites, including content, catering, AV setup and venue bookings
• Coordinate interviews for staff-level openings with HR, TA and the Hiring Leader, and manage schedules with third-party partners

Required profile

• Associate or Bachelor's degree or equivalent, with 6+ years of administrative support experience
• Proven experience supporting projects and managing multiple priorities in a dynamic environment
• Ability to work with confidential information and to travel 3 to 4 times per year (about 10 to 12 days)

Required skills

• Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel and Outlook
• Strong written and verbal communication, organizational and influencing skills

What we offer

• A competitive salary and a flexible benefits package
• Eligibility for the Medtronic Incentive Plan (MIP)