Senior Administrative Business Partner

About the role

Roche is looking for a Senior Administrative Business Partner in Madrid who acts as an operational partner to the Patient Safety & Medical Affairs leadership team. The role independently manages complex administrative functions such as high-level scheduling, project coordination and event planning, and supports the leadership's operating model, agendas and action-item follow-up.

Key responsibilities

• Manage complex administrative functions, including high-level scheduling, event planning and project coordination.
• Set the leadership team's operational rhythm, including weekly meetings, functional reviews and governance cadences.
• Curate leadership agendas with the department lead, distribute pre-reads and briefing materials, and track post-meeting action items.
• Take ownership of departmental projects and operational initiatives with minimal supervision.
• Handle a wide range of operational problems and propose solutions to improve efficiency.
• Support internal team communications and engagement, including all-hands meetings, town halls, departmental updates and offsites.
• Design agendas and coordinate logistics for workshops and team-building sessions across Medical Affairs and Safety.
• Track progress against milestones, help prepare presentation materials and slide decks, and identify continuous improvement opportunities.
• Organize complex domestic and international travel, high-profile visitor logistics and large-scale events.
• Manage purchase orders, invoices and accruals, and use project management and collaboration tools to keep the department synchronized.

Required profile

• Proven experience independently managing complex administrative functions, including scheduling, event planning and project coordination.
• Experience supporting leadership operational cadences, agenda curation, meeting governance and action tracking.
• Experience managing relationships with internal and external stakeholders, including senior management and key partners.
• Track record of owning projects and initiatives through to completion with minimal supervision.
• Fluent English speaker with experience in international and multilingual teams.

Required skills

• Advanced knowledge of financial management processes, including purchase orders, invoices and accruals.
• Advanced proficiency in technical software and office management tools, including project management and collaboration platforms.
• Strong problem-solving skills, attention to detail and a proactive approach to streamlining processes.