Executive Associate - GS6

About the role

The Executive Associate supports the Resident Representative (RR) and Deputy Resident Representative (DRR) in Bolivia, ensuring the office runs smoothly and confidentially. Working in a fast‑paced, multitasking environment, the role requires strict adherence to protocol, effective information management, and timely follow‑up on commitments.

Key responsibilities

• Maintain and manage the RR’s agenda, meetings, and travel arrangements.
• Handle protocol procedures, correspondence, and confidential documents.
• Coordinate information flow between the RR’s office, UN agencies, national authorities, and CO staff.
• Monitor deadlines, track action items, and ensure timely delivery of commitments.
• Prepare briefing notes, reports, and presentations as required.
• Support the organization of events, visits, and high‑level meetings.

Required profile

• Proven experience in executive support or senior administrative roles, preferably within an international organization.
• Demonstrated ability to handle sensitive information with discretion.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication in English; knowledge of Spanish is an advantage.

Required skills

• Proficiency in office productivity software (e.g., Microsoft Office suite).
• Familiarity with protocol and diplomatic procedures.
• Effective time‑management and prioritization abilities.