Freelance Event Production Assistant

About the role

OH37 is seeking a Freelance Event Production Assistant to help turn ambitious concepts into unforgettable live experiences. Working remotely, you will support a variety of international conferences, trade shows and fairs, ensuring every detail aligns with client expectations.

Key responsibilities

• Plan and document all pre‑event activities, maintaining organized project files.
• Oversee event execution from concept through post‑event reporting.
• Serve as the primary liaison between clients, suppliers and internal teams.
• Coordinate schedules, materials, team assignments and on‑site logistics.
• Manage relationships with key suppliers and negotiate contracts.
• Provide on‑site technical support and oversee AV, booth construction and catering.
• Produce post‑event analysis to highlight successes and improvement areas.
• Stay updated on emerging event technologies and industry trends.

Required profile

• Minimum 3 years of hands‑on experience in on‑site live event production (conferences, trade shows, fairs).
• Fluent English; ability to work across multiple time zones.
• Strong organisational and multitasking abilities, with a calm approach under pressure.
• Proactive problem‑solver with a passion for creating impactful experiences.

Required skills

• AV equipment handling
• Booth building
• Event production logistics