Office Coordinator (Part-Time)

About the role

The Workplace Services Coordinator delivers service-oriented support to Control Risks' Madrid office, working across a range of areas with employees, visitors and clients to coordinate office operations efficiently. The role is part-time.

Key responsibilities

• Manage day-to-day office operations and act as first point of contact for employees, liaising with IT, Finance, HR and other teams
• Handle vendor relationships, maintain documentation and process payments in line with Finance processes
• Build a working relationship with building management and monitor and manage employee access cards
• Work with IT on laptops, desk equipment and mobile phones, and support onboarding, leavers and movers
• Support lease management, track deadlines and connect decision makers
• Work with the third-party Health and Safety provider on Spanish occupational risk legislation compliance
• Track environmental data such as greenhouse gas emissions and Plastic Free Month
• Plan internal events with the Madrid Social and Wellbeing Committee, arrange access and travel for visiting staff, coordinate events and oversee catering
• Write communications, maintain intranet content and carry out general administration and record keeping

Required profile

• Fluency in Spanish and English, written and spoken
• Organised, diligent and punctual, with good time management
• Flexible, proactive and able to work in a busy, fast-paced environment
• Strong communicator who can build trust with stakeholders at all levels
• Ability to manage small workplace projects and events within agreed timelines and budgets

Required skills

• Strong experience with MS Office 365 products

What we offer

• A transparent compensation and benefits package, with a discretionary global bonus scheme
• Hybrid working where possible, alongside flexible and remote working options
• Career development and direct responsibility on projects
• Access to business resource groups, including the LGBT+ network, the Women's Network and the ethnic diversity network