Travel & Executive Assistant

About the role

We are looking for a Travel & Executive Assistant to provide high‑level administrative support to our board, managing travel, meetings and confidential information with precision.

Key responsibilities

• Plan and book domestic and international travel, including flights, accommodations, ground transportation and visas.
• Create detailed itineraries and ensure all team members have the required documents.
• Monitor travel expenses and secure cost‑effective arrangements.
• Handle last‑minute travel changes and emergencies efficiently.
• Conduct research, compile data and prepare papers for management consideration.
• Maintain and organise files, records and other documentation.
• Handle confidential information with integrity and discretion.
• Assist in preparing budgets, reports and expense statements.
• Liaise with internal staff at all levels and interact with external clients and partners.
• Support the planning and execution of corporate events, conferences and off‑site meetings, including venue selection and logistics.
• Perform other related duties as required.

Required profile

• Fluent in English (verbal and written).
• Excellent communication and interpersonal skills.
• Strong organisational and time‑management abilities.
• High attention to detail and analytical/problem‑solving capabilities.
• Ability to handle confidential information with discretion.
• Bachelor's degree in Business Administration or a related field preferred.

Required skills

• Microsoft Office Suite
• Office management software
• Travel booking platforms
• Expense management systems

What we offer

• Competitive salary package based on experience.
• Benefits including medical insurance, gym with personal trainer, sauna, hyperbaric chamber and daily fresh fruit.
• Tax‑advantageous benefits such as meal card, transport package and childcare allowance.
• Discount on vegan meals, flexible start and finish times, reduced hours in August.
• 23 holidays plus 3 extra days, hybrid work model, English classes and parking benefit.
• Team‑building events, parties, workshops and paddle tennis near the office.