Executive Assistant

About the role

As an Executive Assistant at PMI, you will provide high‑level administrative support to senior leaders, enabling them to focus on strategic priorities while you manage day‑to‑day operational details.

Key responsibilities

• Coordinate and manage calendars, meetings, and travel arrangements for executives and teams.
• Prepare, edit, and proofread documents, presentations, and reports.
• Handle confidential business and personnel information with discretion.
• Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow‑up.
• Organize and maintain administrative documentation and records.
• Support project coordination and assist in preparing materials for conferences, speeches, and events.
• Identify opportunities to improve administrative processes and implement best practices.

Required profile

• University degree or equivalent work experience in Administration, Business, or related fields.
• 5+ years of experience in executive or administrative support roles, preferably in multinational environments.
• Excellent organizational and time‑management abilities.
• Strong communication skills in English and Spanish.
• Ability to manage multiple priorities under pressure with attention to detail.
• Discretion, integrity, and a proactive, solution‑oriented mindset.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of SAP or similar enterprise systems (advantageous).

What we offer

• Freedom to define your future and contribute to a smoke‑free future.
• An inclusive, diverse culture where every contribution is respected.
• Opportunities to develop skills, take risks, and explore new career directions.