Executive Assistant to AI Institute Director

About the role

The Barcelona Supercomputing Center is launching a new Institute of Artificial Intelligence. To ensure its smooth operation, the Institute seeks a highly organized Executive Assistant to support the Director in strategic, scientific and institutional activities.

Key responsibilities

• Manage the Director’s calendar, correspondence and travel arrangements, coordinating with internal and external stakeholders.
• Prepare and organise meetings, including agendas, minutes, follow‑ups and related documentation.
• Draft, review and format presentations, reports and institutional documents with a high level of accuracy and confidentiality.
• Handle confidential information and support the Director’s strategic initiatives.
• Facilitate communication between the Institute and other BSC departments, partners and international collaborators.

Required profile

• Proactive, autonomous and able to manage complex, fast‑changing tasks.
• Excellent written and verbal communication skills in English; Spanish is a plus.
• Strong discretion and ability to handle confidential material.
• Experience supporting senior executives in a research or technical environment.

Required skills

• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel).
• Experience using calendar and travel‑booking tools.
• Ability to produce well‑formatted documents and presentations.

What we offer

• Opportunity to work at a leading European supercomputing centre.
• Exposure to cutting‑edge AI and high‑performance computing research.
• Inclusive environment that values diversity and professional growth.