HR Assistant – International HR & Talent Acquisition (Madrid)

About the role

We are seeking an enthusiastic, office‑based HR Assistant to join our international HR and Talent Acquisition team in Madrid. The role supports daily HR operations and projects across EMEA, with a particular focus on Spain, offering a solid foundation for a career in human resources.

Key responsibilities

• Provide administrative support for recruitment and onboarding, including scheduling interviews, preparing documents, and coordinating onboarding activities.
• Serve as the first point of contact for candidates, ensuring a positive candidate experience.
• Maintain and update HR systems with accurate employee information, time‑management data, and deadline tracking.
• Manage employee files, process contract amendments, and ensure data accuracy for current and former staff.
• Create confidential HR documents such as employment contracts, certificates, and reports.
• Handle sensitive employee information in compliance with data‑protection regulations.
• Collaborate with internal departments to address HR‑related needs and support smooth inter‑departmental operations.
• Schedule and monitor health‑and‑safety appointments to meet occupational health requirements.
• Assist HR managers and business partners on projects and branding initiatives.
• Coordinate communications with external bodies such as health insurers, social security, tax authorities, and immigration offices.

Required profile

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent experience.
• Previous experience in a recruitment or HR administrative role.
• Strong attention to detail, organizational abilities, and a customer‑focused mindset.
• Ability to handle confidential information with professionalism.
• Fluency in Spanish and English (C1 level); French is a plus.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Excel.