Meetings & Events Planner - Global CoE

About the role

American Express Global Business Travel (Amex GBT) is hiring a Meetings & Events Planner for its Center of Excellence Sourcing team in Madrid. The team partners with internal GBT colleagues to deliver sourcing solutions, negotiate with suppliers and optimise logistics for corporate events and meetings.

Key responsibilities

• Lead sourcing activities and supplier negotiations, ensuring competitive pricing and optimal service delivery
• Manage RFPs (Request for Proposals) with hotels and venues to secure rooms and event services
• Coordinate with internal stakeholders on meeting requirements, timelines and budgets
• Handle contract negotiations while keeping strong supplier relationships
• Oversee expense tracking and savings documentation
• Meet deadlines set by the Team Leader and maintain accurate records and file management
• Help improve inter-departmental processes, systems and communications

Required profile

• Fluency in English and French (additional EMEA languages a plus)
• At least 1 year of event management or sourcing experience
• Ability to negotiate with suppliers and manage complex vendor relationships
• Strong organisational skills, accuracy and attention to detail
• Excellent communication and interpersonal skills

Required skills

• MS Office
• Confidence working across a variety of computer applications

What we offer

• Flexible benefits tailored to each country, including health and welfare insurance, retirement programmes, parental leave and adoption assistance
• Weekly travel deals from major providers
• Access to over 20,000 courses and leadership training