Office Manager

About the role

We are seeking a proactive and detail‑oriented Office Manager to ensure the smooth day‑to‑day operations of our Barcelona office. You will act as a central hub for administrative coordination, operational support, and cross‑functional collaboration, helping to create an organized, efficient, and welcoming workplace.

Key responsibilities

• Coordinate package reception, deliveries, and maintain office supply inventory.
• Provide administrative support, including documentation, payments, and internal communications.
• Manage office infrastructure, equipment, and maintenance needs to ensure uninterrupted operations.
• Handle procurement processes and collaborate with accounting for accurate billing and record‑keeping.
• Support cross‑functional teams with operational tasks and special projects.
• Assist HR with onboarding activities and internal culture initiatives.
• Collaborate with marketing on social media updates and communications.

Required profile

• Highly organized and detail‑oriented with strong multitasking abilities.
• Proactive, solution‑driven mindset, able to anticipate needs and take initiative.
• Excellent written and verbal communication skills.
• Comfortable working cross‑functionally and supporting multiple teams.
• Ability to manage priorities in a dynamic, fast‑paced environment.
• Fluent in Spanish and English.

Required skills

• Proficiency with standard office software and digital collaboration platforms.

What we offer

• Young, international team in an innovative office located in Barcelona’s Poblenou district.
• Flexible working hours (10 AM – 7 PM, shorter day on Fridays, 37.5 h/week).
• Indefinite‑term contract with opportunities for personal and professional growth.
• Birthday and holiday gifts, complimentary hot drinks, fresh fruit, and healthy snacks.