Office Manager / PA

About the role

This is a key position supporting the Senior Management Team in Gibraltar while handling office management and administrative duties. The role demands proactivity, strong organisational abilities and the capacity to multitask across a variety of activities.

Key responsibilities

• First‑line support for the Senior Management Team, including diary management and meeting coordination across multiple time zones.
• Booking rooms/venues and working with the PA group to schedule regular committees and meetings.
• Coordinating travel and logistics with the in‑house Business Travel team.
• Providing logistical support for office‑based committees and meetings.
• Covering for other PA’s within the London & Gibraltar PA/Administration team as needed.
• General office management duties, including event and social coordination locally and internationally.
• Ensuring compliance with local Health & Safety requirements in line with Peninsula policies.
• Maintaining filing systems, documentation and confidential records.

Required profile

• Experience in a similar Office Manager or Team Assistant role.
• Comfortable using the MS Office suite and other IT systems.
• Strong teamwork, organisational and multitasking skills.
• Excellent interpersonal and communication abilities.
• Flexible, proactive attitude with high attention to detail.
• Ability to handle confidential information discreetly.
• Fluent English language skills.

Required skills

• MS Office suite