Personal Assistant to the CEO & Administrative Assistant

About the role

We are seeking a proactive and highly organized Personal Assistant to support our CEO in both personal and professional matters while also handling the day‑to‑day administrative operations of Venga. This hands‑on position offers the chance to take ownership of a wide range of tasks and grow into a senior personal assistant or office management role.

Key responsibilities

• Act as the primary point of contact for the CEO, managing calls, emails, and follow‑ups with discretion.
• Prioritize and schedule the CEO’s personal and professional calendar, including travel arrangements and logistics.
• Anticipate needs and take initiative on personal and business tasks without waiting for detailed instructions.
• Handle household administration such as purchases, deliveries, repairs, and reimbursements.
• Coordinate personal and healthcare appointments as required.
• Draft, review, and follow up on selected communications.
• Support legal and corporate document circulation for signatures.
• Maintain organized files, records, and archives.
• Assist with meeting scheduling, room bookings, and document translation.
• Track team vacation and sick days and liaise with external labour advisers.
• Provide administrative support for health, safety, insurance, and workplace requirements.
• Organise team events, equipment procurement, repairs, and replacements.

Required profile

• Highly organized with strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain strict confidentiality.
• Proactive mindset with a willingness to take ownership of tasks.
• Flexibility to manage both personal and professional responsibilities.

Required skills