Senior Executive Assistant – Luxembourg

About the role

The European Investment Bank is seeking a (Senior) Executive Assistant to support the Director of the Partnership for Impact Department at its Luxembourg headquarters. This full‑time position requires regular on‑site presence and offers the chance to work in a truly international, multi‑cultural environment.

Key responsibilities

• Act as the primary point of contact for the Head of Department on sensitive, complex, and confidential matters.
• Manage and coordinate the Director’s agenda, including prioritisation, scheduling of appointments, meetings and professional trips.
• Screen, prioritise and follow up on incoming correspondence, ensuring timely responses and high‑quality outputs.
• Prepare and finalise briefings, notes, correspondence and presentations in line with internal procedures.
• Facilitate information flow within the department and between the Director’s office and other services, including EU institutions, donors and external partners.
• Support the preparation, coordination and follow‑up of department‑level meetings, monitoring action points and deadlines.
• Maintain and update Microsoft Teams and SharePoint spaces for effective document management and collaboration.
• Contribute to process optimisation by proposing improvements and supporting colleagues on administrative best practices.
• Uphold the highest standards of confidentiality, discretion and professionalism.

Required profile

• Secondary level education complemented by a two‑year certification in a relevant field (e.g., secretarial studies, business administration) or equivalent experience.
• Minimum five years of relevant professional experience, preferably as an Executive Assistant supporting senior management in a complex environment.
• Proven experience handling confidential and strictly confidential information.
• Good understanding of institutional or corporate environments with the ability to anticipate needs and understand context.

Required skills

• Microsoft Teams
• Microsoft SharePoint

What we offer

• Permanent full‑time contract (grade 2/3).
• Relocation support.
• Opportunity to live and work in an international, multi‑cultural setting.
• Panel interviews scheduled for July.