Administrative Assistant – Procurement Center of Excellence

About the role

Roche is looking for an Administrative Assistant to support the Head of the Procurement Center of Excellence (CoE) and the CoE Leadership Team in Sant Cugat, Spain. The role provides essential operational and tactical assistance to a globally distributed organization undergoing transformation.

Key responsibilities

• Manage complex calendars, mailboxes, travel arrangements and expense reporting for senior leaders.
• Coordinate CoE Leadership Team meetings, workshops, global huddles and large internal or external events, ensuring smooth flow and timeline adherence.
• Act as a “Super User” for collaboration tools such as Monday.com, designing boards, tracking action items and automating workflows.
• Own and maintain the department’s internal Google Site, keeping templates and SOPs up‑to‑date.
• Support onboarding activities and HR administration for the CoE team.
• Provide deputy support within the administrative support team as needed.

Required profile

• Highly organized and detail‑oriented.
• Digitally savvy with a proactive attitude.
• Strong communication skills and ability to work with a global, multicultural team.
• Fluent in English; Spanish language skills are a plus.

Required skills

• Monday.com
• Google Sites