Executive Assistant & Legal Coordinator

About the role

The Executive Assistant & Legal Coordinator supports the Pet Nutrition Europe Legal Team by combining executive support and legal operations work. It is a key operational partner to the Associate General Counsel, helping deliver legal services efficiently across the region. The role suits a highly organized, proactive and collaborative person who can manage several priorities and drive process improvement.

Key responsibilities

• Provide executive and administrative support to the Associate General Counsel, including calendar, travel, communication and coordination.
• Organize team meetings, leadership calls, workshops and off-site events, prepare agendas, track actions and keep meeting records.
• Coordinate legal matters and projects, including stakeholder follow-up, document collection, action tracking and reporting obligations, and internal legal processes such as litigation reporting.
• Improve legal processes, templates, workflows and operational efficiency, and support Legal Operations initiatives and technology solutions.
• Maintain and improve the Legal team's SharePoint sites, knowledge management and collaboration platforms, and develop playbooks, templates, guidance documents and training materials for self-service.
• Manage the legal budget, monitor external counsel budgets, support accruals and forecasting, and coordinate administrative work with external law firms.
• Maintain compliance documentation and reporting, and partner with Legal and Compliance teams on ethics and compliance programmes.

Required profile

• 1-2 years of experience in legal operations, legal coordination, executive support, compliance, governance, project management or similar corporate functions.
• Experience coordinating multiple stakeholders, projects and competing priorities in a fast-paced international environment.
• Experience supporting legal, compliance or governance functions through process management, reporting and operational support.
• Experience managing budgets, invoices, external vendors or professional service providers is desirable.
• Degree in Law, Legal Studies, Business Law or a related field preferred; equivalent professional experience also considered.

Required skills

• Strong organizational and planning skills, ability to manage multiple priorities and excellent written and verbal English.
• Proficiency in Microsoft 365, SharePoint and collaboration platforms.
• Understanding of legal, compliance or governance processes, and ability to handle confidential information and escalate legal and business risks.