Project Coordinator

About the role

APM Terminals Barcelona operates the Muelle Sur Container Terminal at the Port of Barcelona, with an annual throughput capacity of 1,560,000 TEU. After extending its concession agreement until 2036, it is running a multi-year investment programme focused on infrastructure and container-handling equipment, including civil and electrical engineering works in a busy, continuously operating port. The Project Coordinator provides structured administrative and document-control support to this programme, in a junior role suited to someone who enjoys organising information, keeping accurate records, following up on actions and helping stakeholders meet deadlines.

Key responsibilities

• Maintain correspondence, submission, document, action, commitment, permit and approval registers.
• Receive, record, distribute and file incoming and outgoing project correspondence.
• Support the preparation and administrative coordination of document submission packages.
• Check documents for completeness, correct metadata and version control before submission or archiving.
• Track reviews, comments, approvals, actions and response deadlines, following up with responsible stakeholders.
• Update reporting records, issue registers, distribution lists and regulatory reporting calendars.
• Store documentation in the approved electronic document management system and help retrieve records for reviews or audits.

Required profile

• Bachelor's degree in Business Administration, Information Management, Project Management, Engineering, Construction Management or a related discipline.
• One to two years of experience in project administration, document control, coordination or information management.
• Strong organisational skills, attention to detail and ability to manage several documents, actions and deadlines at once.
• Confidence using structured registers, trackers, document repositories and approval workflows; experience with PMWeb or a similar EDMS is valued.
• Strong written and spoken Spanish and English, able to communicate with technical and non-technical colleagues.

What we offer

• A dynamic learning and training culture with opportunities to develop skills and advance your career.
• Practical experience in project administration, document control and information management.
• Work with project, engineering, contracts, interface and construction stakeholders on a complex, multi-year infrastructure programme.