Office Coordinator / Office Manager

About the role

This dynamic position is the heartbeat of our head office, ensuring smooth daily operations, a great employee experience, and a welcoming environment for all visitors. You will manage the flow of the office, from greeting guests to coordinating meetings and events, supporting onboarding, handling supplies and logistics, and keeping the workspace running efficiently.

Key responsibilities

• Serve as the main on‑site contact for all office matters, ensuring a welcoming environment for visitors.
• Maintain office readiness for client and leadership visits, providing a warm, professional welcome.
• Oversee general facilities maintenance, resolve day‑to‑day issues, and coordinate with third‑party vendors.
• Manage contracts and relationships with external services such as cleaning, courier, IT, travel, and catering.
• Monitor and restock office supplies, handle regular breakfast and fruit deliveries, and conduct periodic office shopping.
• Ensure shared spaces (kitchen, fridge, common areas) meet cleanliness standards and promote employee responsibility.
• Act as the contact for alarm or security matters and manage key distribution for new joiners.
• Handle reception and dispatch of office mail, packages, and courier services.
• Support the planning and execution of internal events and meetings.

Required profile

• Proactive individual comfortable being the primary point of contact for office matters.
• Strong organizational abilities to manage supplies, inventory, and facility upkeep.
• Excellent communication skills for greeting visitors and coordinating with vendors.
• Experience in supporting onboarding processes and handling mail and packages.

Required skills

What we offer

• Opportunity to work in a vibrant, international education travel environment.
• Collaborative team culture focused on delivering high‑quality language learning experiences.