Office Manager – Office Operations & Employee Support

About the role

The Office Manager ensures the smooth operation of the workplace, creating a welcoming and efficient environment for all staff. This role combines administrative oversight, facilities coordination, and employee support to keep daily office life running without interruption.

Key responsibilities

• Oversee daily office operations, guaranteeing functionality, cleanliness, and a pleasant atmosphere.
• Manage inventory and purchase office supplies, equipment, and furniture while controlling costs.
• Coordinate maintenance requests, repairs, and troubleshoot facility issues.
• Maintain safety and security protocols, including emergency plans and supplies.
• Serve as the primary contact for office‑related inquiries, assisting employees with various needs.
• Facilitate onboarding for new hires, handling workspace setup, IT equipment distribution, and policy introductions.
• Organise company events, team‑building activities, and meetings, managing logistics such as catering, venue booking, AV equipment, and transportation.
• Develop and monitor the office budget, track expenses, negotiate vendor contracts, and prepare monthly expense reports.
• Ensure compliance with health, safety, and legal regulations, conducting risk assessments and emergency drills.
• Establish and improve office procedures and documentation to boost efficiency and employee satisfaction.

Required profile

• Bachelor’s degree in Business Administration, Operations Management, or a related field (preferred).
• 3+ years of experience in office management and facilities management.

Required skills